Author Registration Notice
All papers/sessions on the conference program must have at least one (1) registrant by end-of-day May 30th. Any papers without a registrant come that point will be assumed to not being presented and withdrawn from the program. The conference program will adjust accordingly on May 31st.
Registration Cost – Member/Non-Member Fees
The following fees are estimations as 2025 pricing has not yet been set. IACM Membership is $40 for General Members and $25 for Student/Emeritus Members. These memberships can be purchased or renewed during conference registration. Please note the variable pricing below for members and non-members. All conference registration options will increase by $50 on May 17th.
Active memberships will be extended by one-year from their current expiration dates. You can purchase your membership during the conference registration phase for a discount.
Conference Registration Fees for Members:
- $560 general registration + $40 membership ($40 conference fee reduction)
- $425 student/emeritus registration + $25 membership ($25 conference fee reduction)
Conference Registration Fees for Non-Members:
- $600 general registration
- $445 student/emeritus registration
Conference registration includes:
- Daily Buffet Breakfast (only provided if staying on-site, per campus contract)
- Opening Ceremony Dinner
- Poster Session & Coffee/Dessert
- Awards Reception & Dinner
- Socials as offered in the conference program
On-Campus & Off-Campus Accommodations
- On-Campus Accommodations
- Residence Hall accommodations will be offered at a significantly cheaper rate than local hotels
- Private bedrooms with common living area and private shared bathroom with suitemate(s)
- Private bedroom to bathroom will be capped at a maximum of a 2:1 ratio (two private bedrooms to one bathroom)
- Those staying on-campus will be able to request suitemates
- IACM will handle all on-campus housing through its registration system
- Off-Campus Accommodations
- A group room rate will be provided for those that wish to stay off-campus at the Hotel Vermont
- Nightly room rate: $259
- Limited booking block for this hotel as the conference's primary offering is for on-campus accommodations
KEY DATES!
- Call for Papers Deadline: January 27, 2025
- Paper Reviews Assigned: February 3, 2025
- Paper Review Deadline: February 24, 2025
- Paper Decision Announcements: March 17, 2025
- Conference Registration Opens: March 17, 2025
- Preliminary Conference Program Distributed: TBD
- Program Presenter Registration Deadline: May 30, 2025 (At least one presenter from all accepted submissions must have registered by this date. Any submissions without at least one registered presenter will be removed from the conference program)
- Conference Registration ‘Early Bird’ Pricing Ends: May 30, 2025
- Final Conference Program Distributed: June 6, 2025
- On-Campus Housing Option Ends: June 9, 2025
- Conference Dates: July 13 - 16, 2025
On-Campus and Hotel Accommodations
Please note that the on-campus accommodations in the University of Vermont residence halls are the *official* accommodations for the conference. Any off-campus accommodations have been put together by the conference organizers for those who may not wish to stay on campus. All off-campus offerings are at the discretion of each hotel's willingness to honor the stated price points.
On-Campus Accommodations for ~$79/night: BOOK HERE
As IACM ventures back to its roots of a campus-based conference in 2025, we're excited to offer you a new cost-effective option by staying on campus in our residence halls. IACM will be residing at the new University Heights North residence halls, directly across the street from our session and banquet spaces in the Davis Center. These dorm rooms offer suite-style dorms with private and semi-private bathrooms. Please note that the reservation system is currently designated for a July 13 arrival and July 16 departure. If you would like to arrive earlier and/or depart later, please contact UVM conference services directly at eventservices@uvm.edu or 802-656-5665 and they will extend your stay. Your conference registration form will provide you the opportunity to state whether there are individuals you'd wish to share a suite with. We cannot guaranteed this, but will do our best to accommodate.
Your stay on-campus includes the following:
- Private/Semi-private bathrooms
- Full linen service - pillow, pillowcase, two flat sheets, blanket, bath towel, and face cloth
- An exchange of linens and/or additional blankets is available upon request
- Complimentary Wi-Fi
- Air conditioning
- On-campus parking is available
Hotel Vermont for $259/night: BOOK HERE [ Currently Full!]
Hotel Vermont is a gorgeous hotel in downtown Burlington for those wanting to be a bit closer to the downtown action with nearby views of Lake Champlain. Please note that Hotel Vermont is only offering dates with a check-in on July 13 and check-out on July 16. If you desire to arrive earlier or stay later, we recommend you either book at an additional hotel for those dates or book outright at another option. There are a very limited number of rooms at this location. If reservations show that the block is fully booked, please contact the hotel directly to speak to Jackie Urch (jackie@hotelvt.com | 802-651-5018) to see if the rate can be extended to you.
Delta Hotels Burlington (Marriott) for $219/night: BOOK HERE
This Marriott property has our largest block of rooms and is situated between the campus and the airport. While a bit further from downtown, it provides an excellent price point for Burlington this time of year. Rooms can be booked with a check-in as early as Saturday, July 12 and a check-out as late as Thursday, July 17.
Best Western Windjammer for $159/night: BOOK HERE
This property is directly across the street from the Marriott Delta and is our best price point. There are a limited number of rooms in this block, so if you're looking to stay at an economical location (other than on-campus), we recommend you book this as soon as possible. This block is possible to book within the designated rate from a July 13th arrival through a July 17th departure.
Institutional Sponsors
If you would like to be an Institutional Sponsor, please contact Executive Director Brandon Charpied at brandon@iafcm.org.
Refund & Registration Policy
IACM’s refund policy is as follows:
- 100% refund if requested via email to brandon@iafcm.org by May 16th.
- 50% refund if requested between May 17th and May 30th.
- No refund if requested after May 30th.
IACM shall not be held liable for failure of performing its reasonably expected conference obligations if such failure or delay is the result of an ‘act of God’, such as earthquake, hurricane, tornado, flooding, or other natural disaster, or in the case of war, action of foreign enemies, terrorist activities, labor dispute or strike, government sanction, blockage, embargo, or failure of electrical service, or community gathering or travel restrictions due to local and/or federal health advisories and recommendations. IACM shall not be held liable in the event the attendee/registrant is unable to attend and/or participate in the IACM conference as a result of ‘an act of God’, such as earthquake, hurricane, tornado, flooding, or other natural disaster, or in the case of war, action of foreign enemies, terrorist activities, labor dispute or strike, government sanction, blockage, embargo, or failure of electrical service, or community gathering or travel restrictions due to local and/or federal health advisories and recommendations.
Registering after May 30th may prevent IACM from being able to offer items that are custom orders, such as any registration welcoming (“swag”) items due to lead times, shipping times, etc.
IACM will make its best effort to provide meals for those with dietary restrictions within a reasonable cost and effort. In the case of a dietary restriction resulting in an excessive cost to the Association, the attendee will need to make meal accommodations in accordance to their restrictions.
IACM cannot make exceptions to this refund policy. Come the dates listed above, the organization has already incurred a guaranteed expense that will be charged to the Association regardless of attendance.